Program Co-Lead - Board of Directors (Elected)
Type: Volunteer • Posted: Jul 21, 2026
Position Description
Position: Program Co-Lead (Elected) - Board of Directors
Location: Stanley Park Community - 505 Franklin Street N. Kitchener, Ontario
Purpose of Position: To manage the Program Committee, and oversee the development and coordination of all recreation programs offered by the Stanley Park Community Association
Position Supervisor: President
Direct Reports: Program Manager, Program Coordinators
Duties and Responsibilities:
Manage all recreational programs and, through good communication, provide leadership to SPCA program coordinators
Fill in for any vacant program coordinators under your direct supervision
As a Committee Lead, lead the Program Committee to develop and implement programs for the following sessions:
Fall Session September-December
Winter Session January - March
Spring Session April - June
Summer Session July - August
Arrange and chair Program Committee meetings (approx. one per month, except August) with coordinators
Confer with City staff regarding booking space for meetings and ensuring they are invited to all Program Committee meetings.
Annually determine the timeline and critical path for the coming year with City staff
Invite the SPCA Secretary to take minutes, or ask a Committee member to take and distribute minutes
Once a year, prepare a monthly calendar outlining all program-related meetings and activities
After each session registration, work with the Program Manager and coordinators to:
Cancel classes with insufficient enrolment, ensuring instructors and assistants are informed and refunds are properly issued
Review the waitlist and increase class numbers when possible.
Work closely with the Program Manager and Program Administrator to recruit additional staff, if necessary
Advise the Publicity Lead/Social Media Coordinator if advertising is needed for new programs or programs with low registration numbers
Work with the Publicity Committee each session to review the Program Guide
Plan and implement Program Orientation for instructors prior to the fall session and throughout the year as needed.
Communicate with City Staff, Program Manager and Coordinators to support instructor/participant issues
Assist Program Manager and coordinators with problem solving program-related issues
Provide ongoing training to program coordinators/assistants to ensure volunteers are knowledgeable about their responsibilities
Arrange for participant evaluations of SPCA programs and keep the Program Manager advised of any instructor or assistant concerns
Advise the Program Manager and Program Administrator of any instructor and assistant concerns so they can recruit and hire accordingly
In May, attend Instructor Wage meetings (led by President) and provide input on the following year's instructor wages
Prepare a monthly Board of Directors report
Support Program Manager to prepare program budgets and monitor monthly variances
Bring any requests for larger expenses, supplies, or equipment that is requested by the Program Committee to the SPCA Board for a discussion and decision
Submit all receipts to the Treasurer for reimbursement in a timely manner
If stepping away from the Program Lead position, orient the new Program Lead of duties and responsibilities to create a seamless transition
Risk Assessment Level:
High - Position has access to financial and confidential information and for ensuring the health and safety of volunteers and participants
Time Commitment:
Attend monthly Board meetings (third Tuesday of the month from 7-9 pm)
Attend and chair monthly program meetings (second Tuesday of the month)
Eight (8) hours a session to conduct meetings with coordinators
Five (5) hours a session to help with and attend Orientation meetings, monitor registration numbers, and follow up with coordinators
Twenty (20) or more hours a session for record keeping, problem solving, and attending to other duties as required
Qualifications:
Experience in supervision is an asset
Experience in administration procedures is an asset
Experience in recreation and leisure programming is an asset
A desire to serve the community in an important function
A team player and leader, willing to take responsibility, and lead a team of volunteers
Excellent organizational and communication skills
Training and Professional Development:
Basic Health and Safety, AODA, Facility Tour, and evacuation training provided
Training and orientation will be provided by the Volunteer Engagement Manager or Program Co-Lead within 8 weeks of acceptance of the position
Supervision and Accountability:
Ongoing weekly check-ins to monitor position tasks
Formal supervision will occur every three months, or sooner if requested
Benefits:
Excellent experience in supervising and leading a team of committed volunteers
An excellent way to meet and work with others, while contributing to your community
Opportunities to attend workshops, meetings, and other training sessions pertaining to the position
Special training if required and approved by the Board of Directors
Invitation appreciation events
Two free programs for yourself or immediate family member, per session
Application Process:
Submit the completed application form at https://www.spcakitchener.ca/openings
Attend an interview
Three references checked (minimum two professional)
Clean Vulnerable Sector Check required
Only selected candidates will be contacted. Please apply by August 30th 2026.
For More Information Contact the Stanley Park Community Association
Phone: 519-741-2504 or Email: volunteer@spcakitchener.ca